Filing Deadline : March 4, 2106; 5:00 p.m.

ADMINISTRATIVE ASSISTANT II – CHILD DEVELOPMENT CENTER /FOSTER & KINSHIP CARE EDUCATON PROGRAM

40 hours/week, 11 months/year

RESPONSIBILITIES:

  • Monitors daily attendance and meal counts. Completes monthly CACFP Food Program and CDE Contract Reports.
  • Provides support to the Director and assistance to staff, parents, students, and visitors.
  • Completes enrollment with families and processes paperwork.
  • Certifies families for subsidized childcare.
  • Monitors eligibility and requests information as needed.
  • Prepares monthly invoices and monitors and reconciles tuition accounts.
  • May serve as a substitute in Preschool and Toddler Classrooms as necessary.

GENERAL RESPONSIBILITIES:

  • Plans, schedules and provides office support and specialized tasks for the Child Development Center; assists with administrative matters; coordinates activities/events; recommends new and revised office procedures as appropriate
  • Provides frequent and responsible contact with faculty, staff, students, and/or the public for the program; establishes and maintains positive staff and public relations; receives and screens visitors and telephone calls, referring to others as appropriate; takes and forwards messages; provides information and assistance regarding program policies, procedures, rules, and regulations; resolves questions and issues; assists students, staff, and others with the completion of forms and documents;
  • Coordinates and performs specialized tasks which support the assigned program; verifies, records, and compiles a variety of information and data for reports and other purposes; develops spreadsheets, databases, and other computerized information/documents;
  • May maintain information on the college website and intranet; assists with budget development; may provide budget recordkeeping and monitor expenditures; prepares related reports; prepares, reviews, maintains and distributes a variety of reports, forms, applications, lists, instructional materials, requisitions, monthly newsletter, schedules, fliers, calendars, manuals, handbooks, announcements, handouts and other documents; assures that information is accurate and program policies and procedures are met
  • Composes and prepares correspondence; arranges and schedules meetings and appointments; makes travel arrangements; maintains records and files; establishes and maintains filing systems; orders, receives and maintains an inventory of office supplies and other materials; opens and distributes mail; operates a variety of office equipment including a computer and Microsoft software
  • Trains and provides work direction to others as assigned; attends meetings and workshops as assigned; performs related duties for department and others as assigned.
  • Maintains data reports for Foster and Kinship Care Education Program.

QUALIFICATIONS

KNOWLEDGE OF:

Modern office practices

Procedures and equipment

Word processing, spreadsheet, and database software

Recordkeeping techniques

Correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic

Interpersonal skills using tact, patience, and courtesy

Reception and telephone techniques and etiquette

Verbal and written communication skills.

ABILITY TO:

Plan, schedule, and provide administrative assistance, office support and specialized tasks for program

Learn, apply, and explain program policies, procedures, rules, and regulations

Organize, coordinate and oversee office activities

Accurately maintain computerized and other files and records

Collect, compile and analyze information and make recommendations

Compose and prepare correspondence and other communications

Prepare narrative, financial and statistical reports and related materials

Provide budget recordkeeping and reports

Analyze situations accurately and take effective action according to established guidelines

Carry out assignments without detailed instruction

Exercise initiative and independent judgment

Establish and maintain cooperative and effective working relationships with others

Deal effectively with a wide variety of personalities in situations using sound judgment

Train and provide work direction to others as assigned

Work confidentially with discretion

Follow verbal and written directions

Work independently with little direction

Communicate effectively both verbally and in writing

Plan, organize, prioritize and schedule work; meet schedules and timelines

Complete work with interruptions and distractions

Occasionally work flexible hours including evenings and weekends for family engagement events

Operate a variety of office equipment including a computer and Microsoft software

SALARY AND BENEFITS:

The monthly salary range is $3455 - $4321 over five years. Eleven days of vacation leave and sick leave are earned each year. Vacation leave increases with the length of service. Family medical, dental, and vision benefits and employee life insurance are provided. There are 18 paid holidays annually.

APPLICATION PROCEDURE: By Friday, March 4, 2016, 5:00 p.m ., submit the following application materials to Human Resources, Mendocino College, 1000 Hensley Creek Road, Ukiah, CA, 95482. These materials may also be scanned and submitted electronically via email to Kris Bartolomei, kbartolo@mendocino.edu, or faxed by the deadline date above to 707-467-1023.

Interviews are by invitation only.

The college does not reimburse applicants for related travel expenses.

THE COLLEGE: Established in 1973, Mendocino College is a vibrant and inclusive academic community rich in culture, creativity, diversity, and cutting-edge technology. A fully accredited two-year community college, the District serves more than 4,500 students in the greater parts of Lake and Mendocino Counties.

The beautifully landscaped main campus is located in Ukiah, California -– ranked among the best small towns in the United States. With clear skies and panoramic views of oak-covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a new state-of-the-art Library/Learning Center, high-tech Allied Health Facility, and Student Center. The college operates two newly constructed and fully equipped centers in Willits and Lakeport, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College, provides a wide variety of degree, certificate, transfer, occupational and community service programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College boldly prepares students for a future of innovation and success.

THE COMMUNITIES : Mendocino and Lake Counties include some of California’s most beautiful scenery which includes rich agricultural lands and pristine coastal sites. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area and contribute to its growing diversity. Mendocino County has a long and colorful history as a premium grape-growing region within the state’s famous North Coast wine country, while Lake County is noted for its pear production and as an attractive spot for retirement and vacationing. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity, equity and diversity, and provide equitable consideration for all qualified candidates.