Forming a New Club

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Club Packet

CHARTERING NEW CLUBS AND ORGANIZATIONS

In order for any club or organization to have the sponsorship of Mendocino College, potentially receive Associated Students of Mendocino College (ASMC) funding, and/or use its facilities for meetings, publicity, etc., the organization must have the approval of the ASMC and college officials. The club must follow all Mendocino College policies and procedures.

All poster/flyers must be approved by the Rebecca Welch, Student Activities Specialist in the ASMC office, Room 110 Quad Ukiah Campus, 1000 Hensley Creek Road, 707-468-3094. Posters should be dated and not advertise commercial events.

All financial matters pertaining to the club must be authorized by the club advisor and club treasurer.

Any group of students interested in forming a new club shall proceed in the following steps:

STATEMENT OF PURPOSE
Present a written statement of the purpose of the new organization for approval to the ASMC Student Senate (who will approve it by majority vote) and the Dean of Students. Clubs should support the mission of Mendocino College and provide positive activities for students. The statement should include a philosophy of service to Mendocino College students and community.
LIST OF MEMBERS/OFFICERS
Provide a list at least five members who are currently Mendocino College students in good standing. Membership must be open to all MCC students. Provide a list of organizing officers or a contact person.
FACULTY/STAFF ADVSIOR
Obtain a Mendocino College faculty or staff advisor who is willing to assume and sign the list of duties in the Advisor Contract.
WRITTEN CONSTITUTION
A typed constitution must be presented to the Dean of Students and the ASMC Student Senate within one month after Senate approval of the club purpose. A sample is given out.

REQUEST TO ORGANIZE A NEW CLUB OR ORGANIZATION

Name of the Proposed Club______________________________________________

Statement of Purpose/Goal of the Club:

_____________________________________________________________________

The club is required to adhere to the following:

Membership is open to all MC students regardless of race, religion, sex, national origin, physical or mental abilities, or sexual orientation.
To support the Club mission, provide positive activities for students, and have as part of its stated purpose this philosophy of service to the MC community.
To cooperate with other clubs in working for the good of the MC community
To be informed of all MCC policies
To work in close cooperation with its advisor

Club Advisor Signature________________________________________Date______

List five members attending MCC students in good standing who are members

Print name_______________________________________Signature______________

List organizing officers, if any:

President______________________________Phone__________________

Vice President__________________________Phone__________________

Secretary______________________________Phone__________________

Tresurer_______________________________Phone__________________

Petition Approved:

Dean of Students______________________________________Date___________

ASMC Student Senate President_________________________Date____________

ADVISOR RESPONSIBILITIES CONTRACT

The purpose of having faculty/staff advisement is to ensure that Mendocino College fulfills its obligation to students and to conform to both the Education Code and District Policy. According to Division 9, Article 5, of the Education Code, students "shall be free to organize and join associations to promote their common interests." An advisor is there to insure that students have the opportunity to grow and learn from activities outside of the classroom and to make that the club/organization conforms with the District's policies and regulations.

DUTIES OF THE ADVISOR

Serve as the official representative of the College of the club.

Assist officers and members to understand their duties, MCC policies, and democratic and cooperative principles.

Assist with developing and maintaining club constitution, bylaws, agendas, minutes, and traditions

Approve all expense requisitions along with the ASMC Treasurer and monitor club expenditures to assure they work within their current resources and don't encumber future members

Assist in planning, approve, and encourage member attendance at club activities. Attend on campus and off campus club events as much as possible

Notify the ASMC and Dean of Student's office of any change in advisor status or club status

Schedule all facilities and equipment for club activities and monitor return of equipment and facility clean up

I agree to the Advisor duties above:

Advisor Signature__________________________________Date________________

Print Name________________________________________Phone______________

Created: December 13, 2004 @ 12:00 AM
Last Modified: October 18, 2007 @ 09:06 AM